MINUTES
Brampton Library Board
Tuesday, April 25, 2017

Visit & Tour
6:00pm – 7:00pm
Sikh Heritage Museum, 2980 Drew Road, Unit 125

Board Meeting
7:30pm – 9:00pm
Hilton Garden Inn, 2648 Steeles Ave E (at Airport Rd)
Meeting Room

PRESENT: J. Massey-Singh (Chair) K. Hay (Vice-Chair)
K. Ladak R. Bunn
P. Waters J. Awde
M. Ben

REGRETS: D. Whillans M. Palleschi
C. Phung

STAFF: R. Raven, Chief Executive Officer
J. Andrews-Jotham, Director Customer Engagement & Partnerships
C. Elston-Ryder, Manager Human Resources
R. Jones, Director Branch & Neighbourhood Services
J. Dawson, Manager Finance
M. Georgie, Manager Facilities
M. Kwok, Executive Assistant to CEO
J. Dickenson, Manager Marketing & Communications

GUESTS: Mr. J. Ojalammi, Citizen Delegation

1. Call to Order - 7:35pm
* Board members were introduced to the first public viewing of the Brampton Library advertisement

* a marketing plan is in place to launch the advertisement to the public including playing it on
the Rose Theatre Garden Square screen

2. Approval of Agenda
* Board members requested that Agenda Items #7a) and #7b) be pulled for discussion/questions

pertaining to:
* #7a) BabyBox, Gore Meadows and CloudLink
* #7b) Naming process
Approval moved by R. Bunn
Seconded by K. Hay
CARRIED

3. Declarations of conflict of interest
* None

4. Delegation
a. Mr. Ojalammi re: Fines dispute
* J. Massey-Singh welcomed Mr. Ojalammi and asked that he provide a summary of his
speaking notes and then answer questions from the Board
* Meeting attendees introduced themselves and invited Mr. Ojalammi to speak
* Mr. Ojalammi provided a synopsis of his delegation presentation to the board
* Mr. Ojalammi departed; a discussion ensued with information provided by staff
* Staff continue to work towards a customer friendly solution to the challenge of consistent
courtesy notice delivery
* J. Massey-Singh will follow up with Mr. Ojalammi
* Prior to resuming the regular agenda, R. Raven recognized the exceptional work that C.
Elston-Ryder has performed during her tenure here as Human Resources Manager.
* R. Raven advised the G. DePrisco will be returning from maternity leave to resume her regular
duties as Human Resources Manager on May 1.

5. Adoption of Minutes from March 28, 2017
Approval moved by K. Hay
Seconded by J. Awde
CARRIED

6. Items Arising from Minutes
a. Fines & Fees Report
* J. Dawson provided an overview of the report
* Board members requested a report including a breakdown of revenues pertaining to
children’s and adults late fees, room bookings, programs, etc.
* further specifics of revenue streams would be required for the Board to consider any
change in the current fine/fee structure as part of the Policy review
* Report received
* R. Bunn - commended J. Dawson for working so closely with City of Brampton
Approval moved by K. Ladak
Seconded by M. Ben

CARRIED
b. SOLS Meeting Agenda
* J. Massey-Singh, P. Waters, M. Ben to attend

7. Consent Agenda
a. Report of the Chief Executive Officer
* The following items were pulled for questions and discussion:
* BabyBox
* Board members expressed concerns regarding the program and requested more
information pertaining to the initiative
* J. Andrews-Jotham to investigate questions and report back to board
* Gore Meadows
* Board members requested more context regarding after hours popularity
* a full Board report including attendance, costs and recommendations will be
forthcoming in Q3
* CloudLink
* Board members asked for clarification regarding this service and were very excited
that Brampton Library is participating in this new initiative
Approval moved by P. Waters
Seconded by R. Bunn
CARRIED
b. Library Branch and Park Naming Update
* Received
* P. Waters asked for clarification regarding the naming of the park
* J. Massey-Singh advised that the board only had input on the name of the library and that
naming of city assets were decided by Council

8. New Business
a. Update on CELA Services in Ontario
* Received
* R. Raven will write a letter on behalf of the board
Approval moved by K. Ladak
Seconded by P. Waters
CARRIED

9. Information Items
a. State of Libraries Report
* Received
* R. Raven drew the Boards attention to pages 14 & 15 regarding the difference of outcome

measures - and advised that Brampton Library is hosting a SOLS day-long workshop on
May 16 at Gore Meadows branch
* It is the first time this workshop is being held outside of US
Move to Executive Session - 8:55pm
Motion to move to Executive Session by K. Ladak
Seconded by M. Ben
CARRIED

10. Executive Session
a. Security of the property of the Board

11. Adjournment- 9:15pm
Approval moved by K. Ladak
Seconded by R. Bunn
CARRIED

12. Upcoming Meetings:
Meetings are held at Four Corners Branch in the 2 nd Floor Boardroom unless otherwise specified
below:
Tuesday, May 23, 2017
Tuesday, June 27, 2017
Tuesday, September 26, 2017
Tuesday, October 24, 2017
Tuesday, November 28, 2017
December (TBD)